The Browne’s Ferry Annual Meeting of Members is scheduled for January 28. While most HOA meetings are business meetings intended for board members, the Annual Meeting is specifically for all members (aka homeowners). If at least 50% of Browne’s Ferry’s 210 homes are represented, the board of directors’ seats are opened for election. If quorum (aka the minimum attendance) is not met, the member meeting is closed and the board will hold a normal business meeting that night.
All homeowners are encouraged to attend the annual meeting, and also encouraged to stay during the board meeting if quorum is not met.
If you have concerns you would like brought to the attention of the board, please email firstname.lastname@example.org.
The following items are planned for discussion and/or vote at the Annual Meeting of Members on Jan. 28, 2016, at 7:30 p.m. at University City UMC.
Quorum & Board Election
If enough homeowners either attend the Annual Meeting or designate a proxy to represent them at the meeting, homeowners will elect who they would like to serve on the board of directors. The board of directors then appoints officers (i.e. president, treasurer, etc.).
In the event that there are not enough homeowners present, the current board remains and the Annual Meeting is adjourned. The board will hold a business meeting that night, in which homeowners are encouraged to stay and participate.
Completed Projects: This includes reports from each committee chair detailing what happened and what was completed. Some of these projects include park renovations, entrance work, social activities and city grants.
Incomplete Projects: This includes discussion of any projects that haven’t yet been completed (such as the Little Free Library network, tennis court resurfacing, tree banding, etc.).
Outstanding Issues: Brief overview of existing issues that have not yet been solved. This includes the 6-month grace period ending for home maintenance and community covenant violations.
2016 Projects: Overview of projects anticipated for the upcoming year, including landscaping and maintenance.
Social Committee: Set dates for anticipated social activities.
2016 Budget: Formal approval of budget (proposed budget on next page).
Depending on time, the presiding officer may open the floor for discussion of items not included on the agenda.
If you have an issue you would like to bring to the board’s attention, or you would like to discuss during the January meeting, please email email@example.com as soon as possible.
Get involved in 2016
The Browne’s Ferry Board of Directors have a full slate of activities and projects anticipated for 2016. We will need volunteers and project leaders.
Entrance electrical overhaul
Fitness Station: Work started on the old playground area in 2015 included removing the swing set frame and railroad ties. The area was graded and seeded, maximizing the green space available for community use. In 2016, the old jungle gym transformation will be completed by installing workout signage and repainting the structure.
Adopt a City Street: In order to look more appealing in city grant applications, the HOA plans to adopt the streets in our neighborhood. At least twice per year we must organize volunteers to collect litter.
Fall Tree Banding: Browne’s Ferry intends to apply for a city grant again next fall to cover the cost of cankerworm tree banding supplies. Volunteers will be needed.
Panthers Tailgate: Possibly in conjunction with some sort of contest, such as a chili cookoff, this event would allow neighbors to tailgate at the park.
Summer activity: Whether National Night Out or a summer block party, we’d love to hear your ideas for a community activity.