During closed session at the Jan. 29 meeting, the Board of Directors approved a Non-Payment of Assessment Policy that will guide how assessments are collected and non-payment is remedied.
The board drafted and approved the policy in order to automate the collections process. Many board members did not wish to be made aware of the homeowners’ names and identifying information in order to maintain a healthy community environment. The policy allows William Douglas and the collections attorneys to handle all non-payment remedies without informing the board.
The policy also removes the possibility of personal exceptions being made to late fees and non-payments. Because the Board will not be made aware of homeowners who are behind in their payments, the Board also will not hear or decide on exceptions.
The Board of Directors elected to allow William Douglas to automatically assess a late fee with blanket approval. The Board of Directors has also elected to choose to not be notified of the name and/or address of the delinquent home.
1 month delinquent of dues
William Douglas will automatically send homeowner a notification letter and late fee. Homeowner will continue to receive letters monthly.
9 months delinquent of dues
William Douglas will automatically send homeowner 15-day letter of intent to place lien.
$500 delinquent of dues
William Douglas will automatically send homeowner through foreclosure process.
Choose Payment Plan over Late Fees
Homeowners can contact William Douglas Property Management to set up a payment plan for outstanding balances. As long as the terms of the payment plan are met, late fees will not be levied against the homeowner’s account. If you are having trouble paying your annual Assessment, please consider this option.